Aldi Store Operations Administrator PA
Cardiff
£31,800 rising to £36,860 per annum
Permanent full-time contract, 40 hours/ week
Monday – Friday, working hours: 08:00 – 16:30 (some flexibility available)
Aldi is one of the fastest growing supermarkets in the World and now has over 900 Stores in the UK, with a view to increasing this to 1,200 stores by 2025.
This role will be based in Cardiff, one of Aldi’s newest Distribution Centres.
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As a Store Operations Administrator/ PA, your duties will include:
- Diary management and long term calendar management (meetings, planning & preparation) and schedule review to ensure on-time delivery of key pieces of work
- Arranging UK travel, including trains, hotels, managing itineraries and booking meetings
- Ensuring actions and information requests are followed up appropriately
- Researching, sourcing and general preparation for any events or meeting
- Building and maintaining excellent relationships and communications with a multitude of contacts and stakeholders, internally and externally
- Regular handling of confidential and sensitive information with the upmost discretion
- Supporting Director with external stakeholders, Senior Management and visitors and preparing for visits
Planning, co-ordinating and managing meetings including booking meeting rooms, providing refreshments, and agenda preparation
- Support MD PA with department queries and administrative tasks
- Supporting the inductions of new team members
- Create/Support with training plans
- Proactively identifying opportunities to improve current processes and increase efficiency and effectiveness within the teams
- Managing projects through to completion on behalf of Director
- Minute taking
- Collate weekly KPI reports
- Arrange contract signing sessions for all new starters and set up
- Support with department queries and administrative tasks
- Reconcile monthly credit card statements for the Directors
- Ensure deadlines are complied with for own area of responsibility
- Create PowerPoint presentations on behalf of Director team
- Creation of various data reports as requested by Directors
- Meeting tight deadlines
To be considered for the role of Store Operations Administrator/PA, you must have/be:
- Significant relevant experience, ideally working as a Personal Assistant at a senior level
- Good working knowledge of how to put presentations and briefings together
- High level of attention to detail and time management skills
- Ability to understand and anticipate needs to ensure appropriate outcomes
- Ability to remain confidential and professional with sensitive people related data and information
- Pro-active, exceptionally well organised and able to prioritise, communicate and manage expectations on delivery
- Able to work and deliver under own initiative and build support networks
- Confident, professional and articulate
- Able to liaise & build relationships with people at all levels
- Able to influence
- Flexible in approach and 'can do' attitude
- Calm under pressure
Essential
- Strong attention to detail and organisation skills
- Able to manage multiple projects and tasks simultaneously
- Excellent communications skills
- Working at a fast pace
- Team player
- Advanced Word, Excel and PowerPoint skills
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To apply for the role of Store Operations Administrator PA, please follow the links provided.